1. 4fx Design & Multimedia Limited has a management and corporate commitment to information security within the organisation and provides clear direction, guidance and responsibilities and procedures in this respect.

2. 4fx Design & Multimedia Limited has a compliance officer who deals with security of information and personal data.

3. All 4fx Design & Multimedia Limited employees are briefed on the importance of personal data and security and confidentiality of information obtained.

4. 4fx Design & Multimedia Limited control physical security in relation to the information and personal data that is contained at its facilities and restricts access to the site, buildings, computer rooms, office desk, technology areas, equipment and other facilities where unauthorised access by people could compromise security.

5. All proprietary or confidential information, including personal data, is contained or stored on computer and any that is contained and stored on manual files are locked up and secure.

6. 4fx Design & Multimedia Limited seeks to control access to information and personal data, including existing procedures for authorising and authenticating users as well as software controls for restricting access and techniques for protecting data such as encryption. Encryption is used in connection with our payment facilities for customers.

7. 4fx Design & Multimedia Limited monitors and logs access so as to assist in detection and investigation of security breaches and any attempted breaches where they occur.

8. 4fx Design & Multimedia Limited maintains a business continuity plan as a contingency plan which identifies its business functions and assets (including personal data) which would need to be maintained in the event of disaster and set out the procedures for protecting and restoring them if necessary.

9. 4fx Design & Multimedia Limited's staff are trained on security systems and relevant procedures are in place in relation to the obligations under the Data Protection Act 1998. Accordingly, staff are aware of information security issues and they can go to the compliance officer with any issues relating to the Act, privacy or personal data. From time to time we endeavour to provide external speakers or representatives of relevant bodies to carry out training or to deliver seminars on the relevant subject.

10. In respect of detection and investigation of breaches where they occur, 4fx Design & Multimedia Limited has in place relevant controls which should alert us to a breach in security. 4fx Design & Multimedia Limited endeavour to investigate every breach of security.

11. The personal data and information held by 4fx Design & Multimedia Limited are currently stored on the system, together with the invoicing spreadsheet, Excel spreadsheets, paper form.

12. 4fx Design & Multimedia Limited is taking and will endeavour to continue to take all reasonable steps in order to protect our information and all personal data. However, 4fx Design & Multimedia Limited cannot guarantee the security of any personal information or data disclosed to it or collected by it.

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